Finance Bot
Cash sitting unapplied, manual reconciliations piling up, and compliance risks creeping in — these challenges slow down finance teams and impact the bottom line. With Mushroom Solutions’ Finance Automation, you unlock faster cash flow, reduce days sales outstanding, and eliminate the manual drudgery that drains productivity. Our automation-first approach ensures higher match rates, complete auditability, and seamless integration with SAP and your banking ecosystem.
Solution Features
Our solution is built on deep knowledge of finance and AR operations. We support:
- Lockbox / Check Processing — Automate intake of check, remittance, and supporting documents into your system (BAI2, CSV, image, PDF)
- Invoice Matching, Clearing & Cash Application (F-32 / F-13 / F-03 logic) — Automate straight-through matching or intelligent clearing of open items in SAP
- Deductions, Chargebacks & Rebates (Vistex / INMAR returns) — Handle trade deductions, promotional allowances, returned goods, rebates, and integrates with Vistex incentive and payback modules
- Residuals / Dispute Automation — Use logic or ML to escalate unresolved items, auto-create dispute cases (e.g. when residuals are detected)
Inputs from lockbox files, bank statements, remittance documents, PDFs, CSV or BAI2 feeds often arrive with incomplete or messy data. We mitigate that via:
- Deterministic parsing, normalization, and validation pipelines
- Enrichment (e.g. matching check amounts, invoice references, customer IDs) to boost match rates
- Fallback heuristics or enrichment via external data lookups
Even the best models will hit discrepancies. We provide:
- A real-time exception hub (built in Smartsheet or analogous workflow layer) that syncs differences, assigns owners, enforces SLAs, and tracks audit trails
- Dashboards for unapplied cash and open closures (with drill-down from summary to transaction)
- Alerts, escalation paths, and role-based workflows
When automating finance, transparency and control matter. Our system provides:
- Full action trails (who did what, when, what changed)
- Role-Based Access Control (RBAC) with distinct privileges for analysts, managers, and bots
- Policy thresholds, SLAs, exception tolerances, and continuous monitoring
- Built-in compliance guardrails to ensure automated actions remain safe
We believe in combining rule-based logic with AI/ML augmentation:
- OCR and remittance parsing to extract free-form or semi-structured documents
- ML models trained on historic data to propose or auto-match “hard” cases (triaging to high confidence)
- Explainable decisions — fallback to deterministic rules when model confidence is low
We lead in SAP integration, enabling high automation levels for core finance transactions:
- Integration via RFC / BAPI / OData or hybrid API-based flows
- Automation of F-32 (Customer Clearing), F-13 (Automatic Clearing), F-03 / residual posting based on logic and exception rules
- Configuration for variant-based jobs, fallback to RPA where direct API approaches are constrained
Under the hood, the solution is powered by a robust stack:
- Python / Django / FastAPI / Celery for orchestration of long-running jobs
- Resilient job scheduling, retries, dependencies
- Agentic AI to coordinate sub-tasks (e.g. remittance fetch, matching, posting)
- Microservices architecture ensures modularity, scalability, and resilience
We deploy as a modern cloud solution, offering:
- Azure-native design (Entra ID SSO, Key Vault, App Insights / Logging)
- Secure SFTP / API pipelines for integration with banks / ERPs
- Dev → UAT → Prod gating, CI/CD and deployment governance
- Role-based security, encryption, and audit logs
We don’t just deliver software — we deliver adoption and alignment:
- Regular steering meetings to track KPIs, risk, and alignment
- Controlled change workflows and impact assessment
- Cutover readiness planning for go-live
- Post-go-live stabilization, KPI monitoring, continuous support
Key Benefits
Accelerated Cash Flow & More Liquidity
- Faster matching and clearing means cash is applied sooner, not sitting idle.
- Reduced Days Sales Outstanding (DSO) by automating cash application, minimizing delays.
Reduced Manual Effort, Errors & Operating Costs
- Dramatic drop in repetitive data entry, reconciliation, and manual matching tasks
- Minimized error correction costs and downstream adjustments
- Staff can shift focus from processing to analysis, strategy, and exception resolution
Improved Straight-Through Processing (STP) Rates
- Through enrichment, AI, and fallback logic, a greater proportion of transactions are resolved automatically.
- Exceptions are isolated and surfaced early, not buried in backlogs.
Enhanced Visibility, Accountability & Reporting
- Dashboards give real-time visibility into unapplied cash, exception pools, coverage, and team performance
- Audit logs, role control, and traceability provide governance and compliance readiness
Scalability & Future-Proofing
- As transaction volume grows, the platform scales; you don’t need to scale headcount proportionally
- New payment channels, bank formats, or ERP modules can be integrated via modular architecture
Better Customer / Partner Experience
- Quick and correct cash posting means fewer disputes, queries, and delays
- Transparent handling of returns, deductions, rebates boosts partner trust
Strong Compliance Posture & Risk Mitigation
- Full audit trails, policy checks, and threshold controls mitigate risk
- Reduced manual touches lowers exposure to fraud or process leakage
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